Technical Records Clerk - Aviation

Scroll to content


Due to our rapid business growth, we are looking for an experienced Technical Records Clerk to join our team.

This position assists in the day-to-day clerical tasks that are required for our fast-paced, constantly changing environment. The candidate should be excellent in all Microsoft programs, particularly Excel, with a strong attention to detail and numbers tracking. Because our corporate business in global in nature, the candidate must also be able to work a flexible schedule.

This position is located in mid-Vancouver Island, British Columbia, Canada. Candidates MUST have a VALID Work Permit / Work Visa to work in Canada.

Duties & Responsibilities:

  • Review journey logbook pages for all aircraft and ensure all logbook parameters are filled out by the flight crew
  • Enter daily flight times into the weekly spreadsheet
  • Enter the weekly flight times into the Major Component Report / spreadsheet
  • Make corrections to addition errors on logbook page copies
  • Issue alert corrections to respective engineer / aircraft
  • Update and maintain CALM as required
  • Print and distribute CALM reports, paper copies to the PRM and E-mail copies to the field engineers
  • Update CHR records for components and engines
  • Update the engine RHL / utility spreadsheets as required
  • E-mail the daily flight report and Major Component Report spreadsheets to Accounting weekly
  • Enter lifts on aircraft lift spreadsheet weekly
  • Record parts used weekly; E-mail report to Management
  • Attend the Maintenance Meeting, and record, update, and distribute the Maintenance Meeting Minutes
  • Distribute the minutes and major Component report weekly
  • Assist the Engine / Component Planner
  • Prorate Maintenance / Engine programs when required
  • File Component / Engine CHRs received from Stores and from aircraft
  • Retrieve CHRs from the file cabinets for Stores and parts going for O/H, sold, etc.
  • Keep track of technical library subscriptions
  • Review library updates and download publication amendments
  • Enter amendments in the review book for the PRM

Position Requirements:

  • Minimum two (2) years’ experience using MS Office, with emphasis on Excel, Outlook, and Word.
  • Previous experience in aviation industry preferred.
  • Thorough understanding of all technical documents such as technical bulletins, alert service bulletins, Airworthiness Directives etc.
  • Understanding of Canadian Aviation Regulations and Federal Aviation Administration requirements
  • Able to work independently and within a team environment.
  • Able to work flexible hours, including evenings and weekends.
  • Valid Passport.
  • Eligible to work in Canada.


Or, know someone who would be a perfect fit? Let them know!


Port Alberni, BC, Canada

4890 Cherry Creek Rd
V9Y 8E9 Port Alberni Directions View page

Already working at Coulson Group?

Let’s recruit together and find your next colleague.


Applicant tracking system by Teamtailor