Administrative Assistant - Contracts

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The Administrative Assistant - Contracts is an entry level role, which will be responsible for contract maintenance, formatting, and administrative tasks.

This position is based in mid-Vancouver Island, BC Canada. Candidates must be eligible to work in Canada.


  • Support documentation preparation, presentation material and meetings.
  • Review contract change proposals and amendments and assist in negotiations regarding the contract with the customer.
  • Prepare, and present documents covering various types of contracts with customers and business partners.
  • Provide thorough and timely review of documents drafted by internal and external parties.
  • Liaise with customers and business partners regarding contract deliverables, including documentation, plans, milestones and other unique contract requirements.
  • Keep accurate, easily accessible, and complete records of the company’s contractual and business matters for the scope of work assigned to them.
  • Keep documented records of commitments made between the company and its customers and business partners.
  • Ensure that the business area is cognizant of the requirement to have these agreements properly expressed and executed in a timely manner to protect the interests of the business area as well as the company.

Education and Experience

  • Post-secondary education an asset.
  • Aviation industry experience an asset.

Skills, Knowledge and Required Competencies

  • Able to conduct research on the internet and elsewhere for licensing and contractual items, etc.
  • Strong interpersonal, communication, and relationship management skills.
  • Proven ability to take initiative and problem solve.
  • Excellent knowledge of English language, verbal and written.
  • Demonstrate exemplary business ethics, integrity, and honesty in all situations.
  • Strong organizational skills.
  • Advanced computer skills including Word/Excel/PowerPoint.

Or, know someone who would be a perfect fit? Let them know!

Port Alberni, BC, Canada

4890 Cherry Creek Rd
V9Y 8E9 Port Alberni Directions View page

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